Administrative Coordinator (Part-Time)
The Maine Center for Public Interest Reporting (MCPIR), which publishes The Maine Monitor, is seeking a part-time Administrative Coordinator to support administrative and business operations of the nonprofit organization.
The Administrative Coordinator handles accounts payable/receivable, payroll processing, mail processing, meeting and event support, and ordering supplies, among other responsibilities.
This position requires the ability to juggle multiple varied tasks, while staying organized with a keen attention to detail and accuracy. Working in a small nonprofit requires pitching in on a variety of tasks, an ability to work effectively with all employees, and being courteous and friendly with supporters.
We’re looking for a self-starter with great communication skills to join our team in this essential nonprofit Maine news organization.
The position reports to the Executive Director.
The position can be done remotely, but does include once a week travel to Hallowell to process incoming mail.
Essential Duties and Responsibilities:
MCPIR is looking for a reliable administration staff member to provide comprehensive and confidential office support to the nonprofit organization. Duties are varied, but a typical work day would include:
• Accounts payable and receivable data entry and bookkeeping in Quickbooks, Receiving and processing donations, Receiving invoices and making payments and deposits as authorized by the Executive Director, while also coordinating monthly with our external accountant;
• Bi-weekly payroll processing, in coordination with the Executive Director and external payroll vendor;
• Collecting and processing correspondence, preparing donor acknowledgement correspondence;
• General human resources clerical work, including processing new employment paperwork, Assist with hiring process: communicate with applicants (scheduling interviews; complete background checks, managing decline and acceptance communications; assist with acceptance package distribution);
• Assist with Board of Director meetings, scheduling, and meeting packages;
• Assist with meeting and event organization and management;
• Manage office needs, including ordering supplies and arranging for mailings/shipment, Research new vendors and suppliers;
• Perform other duties as needed.
• Excellent organizational and time-management skills and ability to multitask
• Proficiency in Google suite of applications and comfort using a variety of computer software is required
• Familiarity with Quickbooks accounting software
• Familiarity with Little Green Light donation management software is desired but not required
• At least 2 years clerical or administrative experience in an office setting is required
• Ability to work independently and as part of a team
• Ability to communicate effectively with a wide audience
• Current, valid Driver’s License for the ability to manage mail collection, mailings, shopping for supplies, and assisting with events.
Job offers are contingent on the verification of credentials and other information required by the employment process including the completion of a background check which includes criminal history.
$20.00 – $22.00 / hour. Currently posted as part-time, but could be full-time with benefits depending on skills and experience.
How to apply:
Please submit a cover letter and resume to firstname.lastname@example.org no later than Feb. 24, 2023. The cover letter should include how your interests and values align with The Maine Monitor and how your background and skills make you a strong candidate for the position.
The Maine Center for Public Interest Reporting/The Maine Monitor is an equal opportunity employer. We do not discriminate on the basis of race, color, gender, religion, national origin, age, marital or parental status, disability, citizenship, sexual orientation, genetic information, or any other characteristic protected by law. We prohibit and will not tolerate any such discrimination or harassment.
The Maine Center for Public Interest Reporting and The Maine Monitor serve all of Maine and the diverse communities across Maine. We are committed to fostering a diverse and inclusive board and staff that reflects the society we report on. We are committed to fostering a workplace in which our employees can grow, express themselves, and contribute to the mission and future of our organization.